All retreat participants must make themselves aware of the terms & conditions & accept the risks associated with the course activities, each guest must be responsible for taking out the appropriate personal accident, holiday & cancellation insurance for the full duration of the retreat, this is a condition of booking one of our retreats.
We strongly advise that if you do not already have a comprehensive travel policy in place prior to making your holiday reservation, that you do take out a policy (ASAB) as soon as you book your retreat / holiday.
The Ultimate Retreat Company, known & referred to hereafter as TURC accepts bookings subject to the following conditions as laid out below.
INTERPRETATION & DEFINITION:
In the agreement unless otherwise specified the following expressions refer to the following meanings.
Booking – The booking made by the client with TURC & as set out on the TURC booking form.
Booking Form – The booking form produced by TURC to be completed by the client when & upon making a booking with TURC.
Contract – The contract between the client & TURC under which the services are provided by TURC to the client.
Client – The person, business or company who makes the booking with TURC. All individuals to whom the services are provided by TURC must be of a minimum age of 18 years. Under special agreement TURC may consider offering a retreat place to a person between the ages of 16 & 18, however this would only be the case with a written acceptance by TURC & with special terms & conditions attached, the guest must agree to comply with any & all special conditions & this will include being accompanied by an appropriate adult who assumes full responsibility for the minor. This may apply only to either the detox & wellness or boot camp retreats…our Total Life Reset retreat will remain strictly for guests over the age of 18.
Payment – The total fee will be due for payment strictly 6 full weeks in advance of the retreat / course commencement date.
Fee – The amount payable to TURC under the contract.
Deposit – A deposit payment of Â £400.00 per person will be required to reserve each place at the retreat.
Force Majeure / Special Circumstances – Any act, event, omission or accident beyond TURC’s reasonable control including but in no way limited to Act of God, war, riot, civil commotion, malicious damage, compliance with any law or government order, rule, regulation or direction, accident, breakdown of plant or machinery, fire, flood, storm, adverse weather, default of suppliers or subcontractors, strikes, lock-out’s, or other industrial disputes, failure of a utility service or transport network.
Major Change – A change in the date or over 80% of the content of the service. The exception being under “special circumstances”.
TURC – The Ultimate Retreat Company
Recordings – Photographs, videos, or any other audio visual recordings taken of the clients during the provision of the services.
Wording importing the singular meaning shall include the plural meaning & vice versa.
All wording within the booking conditions is generalized & any reference to any gender includes the other genders.
The headings in these conditions are for convenience only & shall not affect their interpretation.
A contract for the services is made between TURC & the client on the issue of a written confirmation of booking by TURC.
The contract is subject to these booking conditions which the client has been deemed to have read & fully understood. These booking conditions can only be varied by written agreement between TURC & the client.
Private 1-2-1 Wellness bespoke retreat packages are deemed to be accepted by the client as detailed in the final formal proposal previously sent to the client upon receipt of payment from the client.
The activities & services provided by TURC to the client under the terms of the contract & service shall be construed accordingly.
To place a booking with TURC, TURC require a completed booking form together with the payment of a deposit fee in the sum of £400.00 per person. If a booking is made by telephone, e-mail or facsimilie, the client shall be deemed to have read & fully understood these conditions & signed the declaration on the booking form. All bookings are provisional & are only confirmed when the deposit payment has cleared TURC’s bank account.
TURC reserves the right to decline any booking at their discretion.
FEE & PAYMENT TERMS:
The fee payable at the time of booking shall include the planning, organizing & delivery of the proposed services.
Upon the successful payment of the retreat fee by the client a contract is formed for the agreed program to be delivered, If the client wishes to alter any aspect of the program additional reasonable costs may be levied by TURC at their discretion.
The full retreat fee is payable six weeks before the commencement of the course unless agreed otherwise on confirmation of booking. In the event that the balance is not paid TURC will have the discretion to treat the booking as cancelled by the client & to re-sell the course place, the fee paid by the client will be retained by TURC.
In the event that the balance is not paid on time TURC will have the discretion to treat the booking as cancelled by the client and to re-sell the course place, the fee paid by the client will be retained by TURC.
TURC will charge a late payment fee to those guests who do not pay in full within the time frame specified in the payment terms & conditions, the late payment fee will be charged at £50.00 per person.
Should a guest not pay in full within 14 full days in advance of a retreat start date then TURC will have the right to cancel the reservation without notice or compensation, in this case no refund will be due.
RESPONSIBILITIES OF THE CLIENT:
The fee does not include travel to & from the retreats location at which the proposed services shall be provided & this shall be the sole responsibility of the client unless otherwise agreed in writing with TURC.
The client is responsible for their own personal medical needs / requirements, clothing & footwear for the duration of the services unless otherwise agreed in writing with TURC.
It is the clients responsibility to inform TURC in writing of any past, present or potential health issues that may make them unsuitable to participate in the services agreed, failure to disclose any such information may result in TURC terminating the contract & withdrawing the client from the services without refund, notwithstanding conditions of cancelation by TURC. If a letter of suitability is required from a guests medical professional then this must be sent to TURC a minimum of 7 days prior to a retreats start date.
It is the sole responsibility of the client to ensure that the balance for the cost of their retreat place is paid in full & on time as per the terms set out by TURC.
It is the clients sole responsibility to ensure that they have purchased comprehensive & appropriate travel & medical insurance for the full duration of their retreat, this should include but not be limited to: personal accident, holiday & cancellation insurance for the full duration of the retreat, please note that purchasing / putting in place this type of insurance is a condition of booking a TURC retreat/s.
The full retreat fee is payable six weeks before the commencement of the retreat / course unless agreed otherwise on confirmation of booking. It is the sole responsibility of the client to ensure that their payment is made on time & by the due date, as per the terms & conditions, TURC do not chase guest payments or send payment reminders.
VARIATIONS & AMENDMENTS:
TURC reserves the right to change any price or other particulars of the services before the contract becomes binding.
If there is a major change TURC shall notify the client forthwith, TURC shall seek to offer the client arrangements as close to the original as it is reasonably possible in the circumstances. If there is any other change other than a major change TURC is not obliged to inform the client in advance or obliged to pay any compensation.
CANCELLATION BY THE CLIENT:
If the client wishes to cancel the reservation / contract they must advise TURC in writing as soon as reasonably possible. Any cancellation of the contract will be subject to the following cancellation charges. For the avoidance of doubt the cancellation charges are based on the number of days before the arrival date of the services.
Date of cancellation – Cancellation charge
Less than 8 weeks – 100% of the cost of the retreat will be retained by TURC
Less than 12 weeks – 75% of the cost of the retreat will be retained by TURC
Less than 16 weeks – 50% of the cost of the retreat will be retained by TURC
More than 16 weeks – 30% of the cost of the retreat will be retained by TURC
If the client has taken advantage of the special £200.00 / low deposit or “early bird” reservation deposit or has under “special circumstances” elected to move / re-schedule their retreat or has simply requested to move / reschedule their retreat to a future date then this is an exception to the normal terms & conditions & the deposit payment made by the client will become non refundable.
Refunds are made minus any applicable / relevant bank charges or card payment fees. An administration fee of £50.00 per client, Bank transfer refunds are made in either UK Sterling or Euros. Refunds are made minus any third party commissions where applicable.
CANCELLATION BY TURC:
TURC will always endeavour to fulfil confirmed bookings, however, TURC do reserve the right to cancel a scheduled retreat date or an individual booking / reservation . If TURC cancel a booking prior to the commencement of the services the client will be offered an alternative date, or where applicable a full refund of all monies paid by the guest up to that point ( minus credit card charges & third party commission where applicable ) for the specified reservation. *The exception being that: if the cancellation is due to “special circumstances” which are beyond the control of TURC.
The contract may be assigned by the client to a third party subject at all times to conditions.
The client is unable to assign or transfer the contract to a third party without the prior written consent of TURC, if the client wishes to assign their contract, he or she must give notice in writing providing the full name, address & contact details of the third party. TURC shall then advise in writing as to if it consents to the assignment as soon as is reasonably possible. TURC reserve the right to refuse an assignment to a third party at any time & without reason, If subsequently a client has to cancel due to TURC refusing the assignment to a third party then the cancellation charges under cancellation by the client shall apply.
TURC may assign or sub contract to any third party the performance of any of it’s obligations under the contract without consent of the client.
TURC reserves the right to alter the content of the services at any time without notice to the client due to certain factors, including, but not limited to the weather, staff, & any physical fitness of the clients.
Any information on / about our services published by TURC for it’s literature & web site is designed for illustrative purposes only.
If the client elects not to participate in any of the services being provided, TURC has no obligation to provide an alternative activity or service & the client will not be entitled to a refund.
If TURC believes that a clients health & safety is at risk, or a client has failed to disclose any relevant health information in accordance with our terms & conditions, TURC may at its absolute discretion make decisions affecting the client & where necessary may terminate the contract immediately.
The client must refrain from any illegal act or any conduct physical or verbal which may give offence or cause danger or damage to any person or property. If TURC or any of its team, venue staff, consultants or agents become aware of any such action then TURC or any of its team, venue staff consultants or agents may at their absolute discretion have the client immediately removed from any property or facility without refund or compensation. TURC will have no liability whatsoever to the client under such circumstances.
EXTRA COSTS: costs incurred by guests while at the retreat
All spa & holistic therapies, private 1-2-1 appointments with any of the retreat team health & wellbeing members, additional meals, snacks etc will be charged as extras to the cost of the retreat.
Failure of a guest to settle their account (extras) in full prior to departure & as set out by the retreat director will result in the guests credit card being charged for the appropriate amount, in addition an administration fee equal to 25% of the total unpaid bill will be added to the charge.
If a guest has a query / feels that there is a discrepancy with any additional charges then they must make this known to the retreat director by 6.00pm / 18.00 at the latest on the last full day of the retreat either in person or via email. The last full day will be deemed to be the last full retreat day prior to the retreats official departure day.
DEFINITION OF FULL BOARD:
The definition of full board will be 3 x meals per day which will be provided as breakfast, lunch & dinner & on full retreat days only, on arrival day only welcome dinner will be provided & on departure day only breakfast will be provided as part of the retreat cost. This applies ONLY to the retreats official arrival & departure days as specified in the published retreat dates for the appropriate year.
If there is a problem during the retreat / services, the client must report it in the first instance to the retreat manager / director, if it is still unresolved then the issue should be reported immediately to the Director of TURC so that all efforts may be made to resolve the problem promptly & effectively. In the unlikely event that the problem can not be resolved & the client wishes to make a complaint then the client must notify TURC in writing within 7 days of the end of the services / retreat. Failure to provide notice of the complaint in accordance with the above will preclude the client from being entitled to take any further action against TURC.
If a guest requests additional night/s at the venue, it must be understood that they will be provided strictly on an accommodation only basis, & additional nights will not include any of the services provided during the retreat, this includes membership / access to the Spa & gym, the venue may allow continued access after the retreat has finished but they will make a charge for this, which should be paid directly to the main reception at the venue. Each additional night will be charged at the appropriate rate & must be paid to the main reception at the venue.
The retreat will be deemed to finish at 10.00 am exactly on the retreats official day of departure as specified by TURC.
The venue has a check out policy which requires guests to vacate their suites on the agreed day of departure by no later than 10.00 am, however wherever possible if a guest has a later departure time they will endeavor to allow the guest to remain in their suite until at the very latest 12.00 noon without charge or cost, but this is not guaranteed & is at the discretion of the venue management. If a guest would like to retain their suite until the time of departure ( the latest possible being 9.00 pm / 21.00, then the venue will make a charge for this service, each guest must notify reception in advance of their requirements & pay the cost directly to main reception at the venue.
None of the exclusions & limitations in these conditions are intended to limit any rights the client may have under statute or common law which may not be excluded, nor in any way to exclude or limit liability to the client for personal injury or death resulting from TURC negligence or that of its employees or agents, or for any liability incurred as a result of fraud or fraudulent misrepresentation by TURC.
The client understands that attending any activity or service provided by TURC involves some level of risk. These risks include but are not limited to physical injury or even death. By attending any activity or service provided by TURC the client agrees to assume these risks & agrees to release & discharge TURC & its Directors, employees & agents from any & all claims for liability.
Neither TURC nor any of its Directors, employees or agents will be liable for any loss or damage to any personal property or vehicle belonging to the client during the services.
***It is the sole responsibility of the client to purchase full & adequate medical, personal injury & holiday insurance for the full duration of their stay with TURC.
All guests must refrain from any illegal act or any conduct unbecoming a retreat guest, conduct or language which may give offence to a team member or guest or any act which may cause damage to property. If TURC or any of its staff, consultants or agents become aware of any such act / conduct then TURC & its agents may, at their absolute discretion, ask the client to leave the premises, property or facility, this will be without refund or compensation to the guest, in these circumstances TURC will have no further responsibility or liability to the guest.
TURC reserve the right to take any photos / recordings of the client during the services, & the client accepts that all rights whatsoever arising in the recordings shall be solely owned by TURC.
The client accepts & agrees that any photos / recordings may be used by TURC at its absolute discretion in any manner, including but not limited to its web site, promotional material & advertisements.
TURC reserves all copyright which may subsist in the products of, or in connection with, the provision of all activities, services or facilities. TURC reserves the right to take such actions as it deems appropriate or necessary to restrain or prevent infringement of such copyright.
LAW & JURISDICTION:
These terms & conditions shall be governed & construed in accordance with Spanish law, & the parties shall submit to the non exclusive jurisdiction of the Spanish Courts.
TURC are committed to protecting & respecting your privacy.
USE OF DATA:
Any personal data that you submit will be retained by TURC for as long as you use the services & systems provided on the web site. Financial data you submit will not be stored or recorded.
Unless we are obliged or permitted by law to do so, & subject to clause, third party web sites & services your data will not be disclosed to third parties.
All personal data is stored securely in accordance with the principles of the Data Protection Act 1998.
Any or all of the above data may be required by us from time to time in order to provide you with the best possible service & experience whilst using our web site, specifically data may be used by us for the following;
- Internal record keeping.
- To help to improve our products & services.
- To transmit via e-mail details of our products & services which may be of interest to you.
- Contact for market research purposes, which can include e-mail, telephone, postal mail.
THIRD PARTY WEB SITES & SERVICES:
TURC may, from time to time, employ the services of other parties for dealing with matters that may include, but are not limited to, payment handling, delivery of purchased items, search engine facilities, advertising & marketing. The providers of such services do have access to certain personal data provided by users of this web site.
YOUR RIGHT TO WITHHOLD INFORMATION:
You may access certain areas of the web site without providing any data at all, however, to use all services & systems available on the web site you may be required to submit account information or other data.
TURC may set & access cookies on your computer to enable us to; estimate our audience size & pattern, store information about your preferences, speed up your searches, recognize you when you return to our site.
A cookie is a small file which resides on your hard drive, & often contains an anonymous unique identifier & is accessible only by the web site that placed it there, not any other sites.
You may delete cookies, however you may lose any information that enables you to access the web site more quickly.
You can choose to enable or disable cookies on your web browser, by default your browser will accept cookies, however this can be altered. For further details consult the help menu of your browser. Disabling cookies may prevent you from using the full range of services available on the web site.
CHANGES TO THIS POLICY:
Without limitation, any of the following data may be collected;
Name, date of birth, gender, job title, profession, contact information such as e-mail addresses & telephone numbers, demographic information such as post code, preferences & interests. IP address ( automatically collected ) web browser type & version ( automatically collected ) operating system ( automatically collected ) a list of URL’s starting with a referring site, your activity on this site, & the site you exit to ( automatically collected ) & cookie information ( see above ).
DEFINITIONS & INTERPRETATION ( in this policy the following terms shall have the following meanings )
Web site means the web site that you are currently using www.theultimateretreatcompany.com & any sub domains of this site unless expressly excluded by their own terms & conditions.
User / Users means any third party that accesses the web site & is not employed by TURC & acting in the course of their employment.
System means any on line communications structure that TURC makes available via the web site either now or in the future. This includes but is not limited to, web based e-mail, message boards, live chat facilities & e-mail links.
Service means collectively any on line facilities, tools, services or information that TURC makes available via the web site either now or in the future.
TURC The Ultimate Retreat Company
Data means collectively all information that you submit to the web site, this includes but is not limited to; account details & information submitted using any of our services or systems.
COOKIE means a small text file placed on your computer by TURC when you visit certain parts of its web site, this allows us to identify returning visitors & to analyze their browsing habits within the web site. Where e-commerce facilities are provided cookies may be used to store your shopping basket.
CONTENT means any text , graphics images, audio, video, software, data compilations, & any other form of information capable of being stored in a computer that appears on or forms part of this web site.
ACCOUNT means collectively the personal information, payment information & credentials used by users to access material & / or any communications systems on the web site.
SPECIAL OFFERS / MONEY OFF OFFERS, Terms & conditions:
Only one single voucher or one single promotion /discount / offer may be redeemed against one full price booking, it is absolutely not possible to combine offers / vouchers, there is an absolute maximum value of £100.00. that may only be claimed against one full price booking & then only when booking directly with The Ultimate Retreat Company, unfortunately we cannot offer vouchers or special offers / money off offers, to those making a booking via a third party / agent / or those who have previously been in contact via an agent that we currently have a contract with. The Ultimate Retreat Company reserve the right to cancel any offer or voucher without notice. All offers & vouchers are time sensitive.
Force Majeure / Special Circumstances – Any act, event, omission or accident beyond TURC’s reasonable control including but in no way limited to Act of God, war, riot, civil commotion, malicious damage, compliance with any law or government order, rule, regulation or direction, accident, breakdown of plant or machinery, fire, flood, storm, adverse weather, default of suppliers or subcontractors, strikes, lock-out’s, or other industrial disputes, failure of a utility service or transport network. The closure of Spanish borders, a national / global health issue, such as a pandemic, World Health Organisation (WHO), the Foreign & Commonwealth Office (FCO) or Spanish Government advice, for example that it is not safe to travel to our location during a time when a retreat is scheduled to take place.
Under special circumstances, Providing a minimum of 4 weeks notice is given by the client, TURC will offer to move / re-schedule the clients reservation to an alternative date within the same financial year, if there is a difference in rate due to this change the client will be liable to pay the additional cost or be due a refund of the difference in cost, where an additional cost is due the client must make the additional payment 6 weeks prior to the start date of the new retreats scheduled start date. Under special circumstances TURC will make no administration charges for moving the clients reservation. Under special circumstances where a client is offered the opportunity to & elects / requests to move their reservation to an alternative date, the reservation / booking deposit will then become non refundable. Maximum number of moves / changes possible, two. If a client cancels or requests to move a reservation within 7 days of a retreats scheduled start date during a period of special circumstances TURC may make reasonable deductions for out of pocket expenses made prior to the date of notification by the client.
The Ultimate Retreat Company VOUCHER Terms & Conditions:
- The voucher offer is limited to 1 voucher per person, & may only be redeemed against one full price booking.
- The voucher offer may not be used in conjunction with any other offer or promotion / discount.
- The vouchers are time sensitive.
- The Ultimate Retreat Company reserves the right to withdraw the voucher offer at their discretion & without notice.
- The voucher has a value of GBP 0.001 & is not transferable or assignable.
- The voucher may only be redeemed if the booking is made directly via the Ultimate Retreat Company official web site & not via an agent or third party…this includes previous contact with TURC which originated via a third party, agent or listing.
- If a booking is cancelled the voucher offer will be considered void.
The new repeat guest gift certificate / discount:
- This gift certificate / discount is only redeemable by the person it was issued to & is absolutely not transferable.
- The gift certificate / discount is limited to full 6 night 7 day retreat reservations only & not any other retreat.
- The certificate / discount may not be used in conjunction with any other offer.
- The voucher has a value of GBP 0.001 & is not transferable or assignable.
- The Ultimate Retreat Company reserves the right to withdraw the certificate/ discount / offer at their discretion & without notice.
- The certificate / discount may only be redeemed if the booking is made directly via the Ultimate Retreat Company’s official web site & not via an agent or third party.
- If a booking is cancelled the voucher offer will be considered void.
- The certificate / discount / offer is limited to 1 certificate per person, & may only be redeemed against one full price booking.
Recommend a friend promotion:
- We offer a set discount to our existing / previous guests who then recommend us to a family member, friend, etc the terms are:
- The person making the booking must disclose at the time of booking who recommended them to TURC.
- The booking must be made directly with TURC & not a third party, listing or agent etc, no prior contact can have been made via a third party, agent or listing, for the same.
- The booking must be first contact with TURC, prior enquiries / contacts etc will be be eligible.
- The recomendee must have paid their full balance for the discount to be applied to the recommending guests booking.
- The verified discount will then be applied to the recommending guests next booking balance, it may not be transferred of gifted.